Practice Management Resources

Post-COVID Immunizations Requirements letter, June 2021

Considering the COVID-19 pandemic, the NYS Education Department is extending the timeframe for students to provide a health examination for school attendance for the 2020-2021 school year.  Effective May 11, 2021 the Board of Regents approved emergency action to amend Commissioner’s Regulations 136.3(b) and (c) for the 2020-2021 school year permitting a student who is unable to obtain a health examination in the required grade due to the COVID19 crisis to have until September 1, 2021 to provide the required health examination to the school.

We encourage schools to communicate this revised timeframe to parents/guardians.  Such communication should inform the parent/guardian that the school district’s director of school health services (a.k.a. medical director) will complete a health examination at the beginning of the 2021-2022 school year for students who do not provide a health examination certificate from a private healthcare provider for the 2020-2021 school year by September 1, 2021.

To assist schools in completing additional health examinations, medical directors may choose to postpone completing health examinations until after December 31, 2021 for students who do not provide a health certificate for the 2021-2022 school year.

Please contact the Office of Student Support Services if you have questions by email at or at 518-486-6090.

Instructions for Completion of the New York State School Health Examination EHR Compatible Form

The instructions above have been approved by the Department of Education.  This documents can be used to develop an EMR compatible form.  Once developed, physicians can use EMR generated forms instead of using the form that the DeD developed which requires manual entry of all the data fields.

PPE Letter to the AAP, August, 2020

Coronavirus (COVID-2019) Outbreak –

  • New AAP Red Book Online Resource

Health officials are currently investigating an outbreak of a 2019 novel coronavirus (2019-nCoV) that began in December 2019 in Wuhan, Hubei Province, China, and has now spread to multiple countries, including the United States.

A new entry on this coronavirus outbreak has been added to the Red Book Online Outbreaks section, providing information about the outbreak and its impacts for the pediatric population.  The entry will be regularly updated, and recommendations may change as more is understood about the outbreak.

Overseen by members of the AAP Committee on Infectious Diseases, the Outbreaks section is intended to provide pediatric health care professionals with a quick resource to get up to speed on current outbreaks and how they affect children, along with links to explore further.

Ordering/Prescribing/Referring (OPR) Providers Must Revalidate for Claims to be Paid

Federal regulation requires State Medicaid agencies to revalidate the enrollment of all providers every five years.  For many providers Medicaid payment is contingent on the ordering/prescribing/referring (OPR) provider also revalidating their enrollment in Medicaid.  OPR providers who do not comply with the revalidation requirement will be terminated from the Medicaid Program.

The NYS Department of Health has determined that many providers are at risk for not being paid for their services because the OPR provider has not complied with the revalidation requirement.  Because this has the potential to result in significant non-payable claims for you/your facility, we urge you to reach out and encourage your OPR providers to revalidate their enrollment.  Please remember to confirm that your OPR provider is enrolled before rendering service at:

  • The Claim Adjustment Reason Code for non-enrolled OPR provider on your 835 remittance will be:  B7 – This Provider was Not Certified/Eligible to be Paid For this Procedure/Service on this Date of Service.
  • If performing a claim status look for Claim Status Code 91 with Entity Code 1P.

The required revalidation form and instructions are available at  The completed form must be mailed, with all required documentation and fee (if required), to the address provided on page 2 of the form.  Questions should be addressed to the eMedNY Call Center at 800-343-9000, Option 2.

 Overview: Small Practice Shared Services Focus Groups

Health Barriers to Learning: The Prevalence and Educational Consequences in Disadvantaged Children describes the HBLs and the supporting evidence base for their impact on academic success.  It also describes the disproportionate prevalence of HBLs in disadvantaged children, the extent of unmet need for services for identification, management and treatment, and each HBL’s impact on learning.  The report offers recommendations for better identification, management, and treatment of these barriers.

Champion E-Correspondence, September 2016 – from the AAP’s Medical Home Chapter Champions Program on Asthma, Allergy and Anaphylaxis

Champion E-Correspondence, August 2015 – from the AAP’s Medical Home Chapter Champions Program on Asthma, Allergy and Anaphylaxis

Practice Management Resources

AAP: Practice Management Online

AAP Section on Administration and Practice Management (SOAPM)

Bright Futures:
Bright Futures is a national health promotion and prevention initiative, led by the American Academy of Pediatrics and supported by the Maternal and Child Health Bureau, Health Resources and Services Administration. The Bright Futures Guidelines provide theory-based and evidence-driven guidance for all preventive care screenings and well-child visits. Bright Futures content can be incorporated into many public health programs such as home visiting, child care, school-based health clinics, and many others. Materials developed especially for families are also available.

The National Center for Medical Home Implementation (NCMHI), a cooperative agreement between the American Academy of Pediatrics (AAP) and the Maternal and Child Health Bureau of the Health Resources and Services Administration, published two new resources that may be of interest to AAP Chapter members:

  1.  State Pediatric Medicaid and CHIP Medical Homes Initiatives: At-a-Glance Table
    The National Center for Medical Home Implementation, in partnership with the National Academy for State Health Policy, recently updated its “State at-a-glance” table. The table provides an overview of publicly funded state programs that support the implementation and spread of the pediatric medical home model of care, including information on Health Home State Plan Amendments, and states that have active Medicaid payment for pediatric medical home programs.
  2. Language Access in Primary Care
    Created in partnership with the National Center for Cultural Competence, this article provides examples of language access services and strategies to enhance language access services in pediatric primary care practices.


AAP Reimbursement Initiatives
Updates on AAP initiatives related to private payer advocacy will be posted here on a regular basis.

Effective January 1, 2015, the CPT code for fluoride varnish application is 99188. It is suggested to append a V-33 modifier for preventive services.

PPAAC has learned from our Aetna contact that Aetna will not be covering HPV9 for boys greater than 15 years of age and if submitted claims will not be paid for that age group.  This is despite the ACIP recommendation and the recent AAP News publication that we shared with them.  Aetna revisits these policies quarterly.  This will stand at least until the fall of 2015.

Medical Home Chapter Champions Program on Asthma, Allergy and Anaphylaxis E-Correspondence, June, 2015.

The National Center for Medical Home Implementation (NCMHI) in the American Academy of Pediatrics (AAP) is pleased to announce the launch of its new and improved Web site,

The Web site provides pediatric medical home information, tools, and resources for practices and clinicians, specifically pediatricians. Visit the Web site to learn about the following:

  • Education and training opportunities
  • Tools and resources for pediatric medical home implementation
  • Evidence supporting the pediatric medical home model
  • Information about pediatric medical home initiatives in 50 states and the District of Columbia